PJ Flanders  Fine Art

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Preliminary Portrait Commission Contract

This is a preliminary contract between the "client"   ________________ located at:

Street: __________________________ City: _____________________

State: _______________ Zip: ____________ Phone: _______________

And Peggy Flanders the "Artist". The final contract, to be completed by the end of the photo session, will replace and supercede this contract.

Client wishes to commission the artist to create an artistic portrait of
_____________________________ the "subject". By entering this contract the client acknowledges that they have reviewed other portraits of the artist and is familiar with the artist style and wishes to have a fine art portrait of the subject completed by the artist in oils or pastels. Examples of the artist work can be seen on the Internet at peggyflanders.com.

It is understood that specifications of the commission may change after detail discussion prior to the photo session. These changes will be reflected in the finial contract. Purpose of this preliminary contract is to define the scope of the work and responsibility of each party prior to execution of the finial contract.

Client: ___________________________________________________

Subject: __________________________________________________

Medium: Oil ____ Pastel ____

Brief Description: Head ___, Bust ____, Three Quarter ____, Full ____


Back Ground: Minimal ____, Detail ____, if detail explain:



Additional Subjects define: ____________________________________

Initial size estimate: ____________ Price: $___________________ plus travel and shipping if required. Price does not include framing. This is an initial estimate of the cost of the portrait based on the current description of the work. Final cost and description of work will be completed at the photo session along with the final contract.

Client has made a non-refundable deposit of $100 to secure a position on the waiting list. Based on the current schedule a photo session may be scheduled before the 1st, 2nd, 3rd, 4th quarter of ________.

Portrait Procedure

A portrait is more than just capturing a likeness of a person's physical features. A portrait is a unique blend of ones physical appearance and inward personality captured by the artist's response to the individual.

An initial meeting, generally at the client's location, is scheduled to:

Meeting the client/subject
Seeing where the portrait will hang
Complete final contract
First photo session
Initial contract payment

Meeting and getting to know the subject prior to the photo session allows the artist to become familiar with the gestures and mannerisms of the subject. This allows the artist to capture not only the outward features of the subject but to also capture their inner personality.

If possible it is best if the location that the portrait will hang can be seen and photographed. This can affect background, color, and key of the painting. This is not required in order to do the portrait but is always preferred.

The final contract defining the commission and price are completed prior to scheduling the first photo session, generally later the same day.

The photo session generally takes two to three hours. Many photos are taken reflecting different poses and lighting conditions. Photos are used by the artist as reference material during the painting of the portrait. No single photo is used to compose the final portrait. Photos remain the property of the artist.

Initial 1/3 payment is made at the completion of the photo session plus any travel expenses.

After the artist has reviewed the photos and after discussion with the client a final pose and general design of portrait are agreed to and the preliminary sketch is started. After the preliminary sketch is completed the client reviews it. After the drawing has been approved and the second 1/3 payment is made the final painting is started. All sketches and preliminary drawings and paintings remain the property of the artist.

The final painting is usually completed within three months after it is started. Upon completion it is reviewed by the client and delivered to them upon approval. Final payment is made at this time including any travel and or shipping expenses.

Portrait Fees

Fees are only for the original artwork and do not include copyrights or reproduction rights, which remain with the artist. Portraits are generally near life size thus pose and how much of the figure is shown will determine the size and price of the painting. Portraits are done in either oils or pastels depending on the preference of the client.

Portraits generally have a neutral background. Elaborate backgrounds, additional figures, and pets are available at additional cost.


Pastels are pure, permanent pigment made into sticks, not colored chalk. These are the same high quality pigments used in professional artist oils. Pastels will not crack, yellow or darken with age. They can become damaged if exposed to high humidity or rough handling.

Original Pastels Created by Peggy Flanders are NOT to have fixative or sealers applied for they will modify and distort the work in a manner that would prejudice the Artist reputation and is protected by copyright laws. Works should be framed in a manner to prevent the pastel from contacting the protective glass (i.e. using mats or spacers). If not framed in this manner the work will ultimately be mutilated or modified.

Copyright Issues

Clarification of Artist rights as protected by the Federal Copyright Act of 1976 and the Federal Visual Rights Act of 1991.

Purchase of a copyrighted artwork does not transfer the copyrights. The copyright to reproduce the works in copies, to produce derivative work based on the copyrighted image, and distribute copies is retained by the Artist. Any transfer of this copyright must be in writing expressly identifying what rights are being sold and for what purpose.

Works of art cannot be modified without the permission of the artist. Works cannot be distributed, mutilated or modified in any way that would prejudice the reputation of the Artist.



Signature: _____________________________
Date: ________________________________
Contract Date:_________________________
Contract Number: ______________________
Artist:          Peggy Flanders
Signature: ____________________________
Date: _______________________________


  1999-2006 PJ's Studio
All artwork Copywriter and cannot be reproduced or otherwise
utilized without written permission from the artist
432-683-9330  pj@peggyflanders.com